CMMS software for multi-site maintenance teams

A computerized maintenance management system: software that holds your assets, schedules preventive maintenance against them, issues and tracks work orders, and keeps the history of what was done to what.

In practice it is the difference between maintenance living in someone's head plus a shared spreadsheet, and maintenance living in a system that tells you what is due and proves what was completed.

SAP is an ERP with a maintenance module inside it, so it can do CMMS work, but it is not a CMMS.

The practical difference is scope and audience. An ERP runs finance, procurement and HR, and treats maintenance as one department among many. A CMMS does maintenance only, and is built for the technician holding a phone in front of a broken compressor.

Plenty of organizations run both, with the CMMS handling day-to-day work orders and pushing costs back into the ERP. That is usually the right answer when the ERP is already in place and the maintenance team will not use it.

They overlap, with EAM being the wider circle. A CMMS manages maintenance work: orders, schedules, technicians and parts. An EAM manages the whole asset lifecycle, from purchase through depreciation and disposal, usually across multiple sites.

If your question is what needs fixing and did we fix it, you want a CMMS. An EAM generally costs considerably more and takes considerably longer to put in, and most teams who buy one end up using the maintenance quarter of it.

We publish it, which most of this category does not. SiteWise has a free plan with posted limits; Premium is $15 per user per month, billed annually, with no limits; and Enterprise adds custom integrations, priced for your team. The plans are compared line by line on this page.

For comparison, the category norm is per user per month tiered by feature set, with the number available only after a sales call. If you are shopping around, the vendors whose pricing you have to search for by name are searched for precisely because it is not on their page.

There are free tiers, and there is the free spreadsheet. For a single site with a handful of assets, a spreadsheet genuinely works, and we would rather say so than pretend otherwise.

It stops working at a predictable point: when more than one person needs to update it, when you need to prove to someone outside the business that a task was done, or when preventive maintenance starts getting skipped because nothing is chasing it. The real cost of the free option is the maintenance that quietly does not happen.

SiteWise's free plan is built for exactly that point: unlimited work orders (100 open at a time), 20 locations, 250 assets, 250 parts, 100 tools and 25 vendors, and we import your data free. You should be able to outgrow a spreadsheet without needing a purchase order first.

Three to five business days for a smaller rollout, and within fifteen business days for a larger one. Including training, one month is the outside case.

The honest general answer is that the software is fast and the asset register is slow. Implementations stall on getting equipment lists, locations and maintenance schedules in, not on configuration, which is the part Renergy does for you rather than handing over a blank system and a spreadsheet template.

If you have had a CMMS implementation fail before, tell us. We will take on the rescue.

Yes, free, on every plan. Send us your spreadsheet or an export from your current system, such as MaintainX or UpKeep, and we import it for you, usually in 2 to 4 business days.

It is not a self-serve import button: our team does it, so your assets, locations and schedules arrive set up rather than as a file you have to clean.

Yes. SiteWise is a native mobile app on Android and iOS, so work orders are opened, updated and closed in front of the equipment rather than back at a desk.

Technicians can create, update and close work orders and PMs offline, on every plan. That matters more than it sounds: the mechanical room, the basement and the walk-in are exactly the places with no signal, and exactly the places the technician is standing.

Download it free from the App Store for iPhone or Google Play for Android. Our download page opens the right store on your phone; on a computer it shows both stores and a QR code to scan.

Yes. Multi-site is the point where spreadsheets and free tiers reliably break, because as soon as two locations need to see each other's work you need a system rather than a file.

Reporting rolls up across every site into one aggregated view, so a regional manager sees all locations at once and can compare them against each other.

Yes, and this is the part a standalone CMMS structurally cannot do. TemperatureWise (temperature) and EcoWise (machinery) alerts feed SiteWise directly: an alert opens a work order request for approval, or a work order straight away, depending on the approval set-up you choose. Custom integrations, such as a PLC, come with the Enterprise plan.

In practice that means a failing motor raises its own ticket, assigned to the right person, before anyone has noticed the equipment is struggling. You are not relying on someone seeing an alert, understanding it, and remembering to write it up.